1. Introduction
At the Agriculture and Food Authority (AFA), we are committed to upholding the privacy and security of personal data in compliance with the Data Protection Act, 2019. AFA collects and processes personal data in accordance with its established rules, regulations, policies, and practices. This Data Protection and Privacy Notice outlines the types of personal information we may collect and process, the purposes of processing, and the measures we take to ensure the security of all data provided. It also explains your rights regarding access, correction, deletion, and objection to the processing of your data by AFA.
2. Scope of Processing Activities
This Data Protection and Privacy Notice applies to all AFA stakeholders, including employees, contractors, clients, partners, and any other individuals or entities interacting with AFA. It governs all data collection, storage, processing, and disclosure activities carried out by AFA.
3. Purpose of Data Collection
AFA collects and processes personal data exclusively for activities that align with our mission and objectives. These include, but are not limited to:
- Enabling communication between you and AFA and providing you with relevant information.
- Organizing and promoting AFA events and activities.
- Facilitating your registration and participation in events organized or co-organized by AFA.
- Analyzing website statistics and log files to improve our decision-making processes.
- Providing access to AFA business processes.
4. Data Access and Disclosure
AFA manages all personal data with the highest level of care and security. Information is only used as outlined in this Notice or other relevant policies, and AFA does not disclose personal data to unauthorized parties without your consent. All AFA employees and contractors involved in data processing are bound by strict confidentiality obligations regarding official matters, including personal data processing.
5. Data Retention
Your personal data will be retained by AFA and its authorized partners and service providers only as long as necessary for the purposes outlined in this Notice, in compliance with AFA’s rules, regulations, policies, and practices.
6. Data Security Measures
To prevent unauthorized access, use, or disclosure, and to maintain data accuracy, AFA employs appropriate security measures, including physical, electronic, and managerial procedures, to safeguard and secure the information we process.
7. Your Rights Related to Data
In accordance with AFA’s data protection policies, you have the right to:
- Access: Request confirmation regarding the processing of your data and, if applicable, access your data.
- Correction: Request correction or updates to your personal data.
- Deletion: Request the deletion of your data if it is no longer necessary for the intended purpose or if you have withdrawn consent without an overriding legitimate basis for continued processing.
- Objection: If your data has not yet been collected, you may object to its processing on legitimate grounds.
8. Contact Information
If you have concerns regarding data protection or wish to request access, correction, deletion, or object to the use of your personal data, please contact us at:
Tea House, Off Naivasha Road
P.O. Box 37962 – 00100, Nairobi, Kenya
Phone: +254 700 638672 / +254 737 454618
Email: info@afa.go.ke
9. Updates to This Notice
AFA reserves the right to update this Data Protection and Privacy Notice as needed to reflect changes in our regulations, policies, and practices. Any updates will be communicated accordingly.